Who we are and scope

Hankins-Whatley Family Reunion, LLC operates hankins-whatleyfamilyreunion.com to share information about the July 2–4, 2027 reunion, handle registration and merchandise orders, accept donations, and send requested updates. Information submitted through the site is managed by Squarespace, they hosts the site and process visitor data under its own policies.

Information we collect

We may receive names, email addresses, phone numbers, billing and delivery details, attendee names and age categories, orders, payment status, merchandise sizes, donation information, and messages you submit. If you subscribe to updates, we receive your email address and subscription preference. The site and its service providers may automatically receive IP address, browser and device details, pages viewed, approximate location derived from IP address, and cookie or analytics data. Payment details are handled through the checkout payment provider; we may receive transaction and limited payment information, but this policy does not claim that we store full card numbers.

How we use information

We use information to process and administer purchases, keep attendee records, fulfill merchandise, communicate schedules and changes, answer questions, handle family member transfers, prevent fraud, maintain the site, understand site use, comply with legal obligations, and send reunion updates when you sign up. You can unsubscribe from optional email updates using an unsubscribed link when available or by contacting us; transaction and event notices may still be necessary for your order.

Sharing and service providers

We share information as needed with Squarespace and its integrated hosting, commerce, email, analytics, and payment services; with vendors who help administer the event or fulfill orders; and with authorities when required by law. We do not sell attendee information to third parties for their own marketing. A hotel or other linked provider receives information you submit directly to it under its own privacy policy.

Cookies and site analytics

Squarespace may use essential cookies for site and checkout functions and analytics or performance cookies to measure site traffic. Other cookies may be present if optional integrations have been enabled. Browser settings can block some cookies, although site features may then fail. If the site displays a cookie preference control, use it to manage available choices. The exact cookie inventory and consent controls should be checked in the live Squarespace settings before publication.

Retention and security

We keep information as reasonably needed to administer the reunion and orders, address disputes, meet recordkeeping obligations, and maintain relevant records; retention varies by record type and legal requirement. We use reasonable safeguards and rely on service providers’ security measures, but no internet system is completely secure.

Children and your choices

The website and checkout are intended for adults arranging family attendance. A parent or guardian should provide any information about a child attendee to include health related details. We do not knowingly seek independent signups from children under the age of 13. To request access, correction, or deletion of information we control, or to ask about privacy choices, email hankins.whatleyfamilyreunion@gmail.com. We will respond as applicable law requires; some transaction records may need to be retained.

Updates and contact

We may update this policy as site features and practices change and will post the revised effective date. Privacy questions may be sent to hankins.whatleyfamilyreunion@gmail.com.